"Our systems allow us to give our investors complete transparency every quarter they can download a report on how their specific property is performing"
Marco Knoblauch, Managing Partner
Expert Buy-to-Let reporting tools and analysis
Analysis of vacancy & ongoing rent roll
A well-prepared rent roll can include the unit number, unit type and square footage, tenants name, start date, rental amount (current and market), security deposit, running costs contribution (gross rent), additional income such as parking fees and storage fees. Rental balances including the amount paid and balance due. Compare the current rental income (most recent actual rent) to market averages to arrive at your potential rental income. The rent roll always shows you the maximum rental income at 100% occupancy. This is known as the target rent.
Tracking of any late & unpaid rents
The most common dispute between landlords and tenants is late rental payments. Tenants who do not pay rent can potentially cause problems for property investors and reduce the financial performance of the portfolio. If not identified quickly, bad tenants can cause headaches and legal trouble. While most of the time it is a harmless case of forgetfulness, other times it can be a case of malicious intent. One of the best ways we avoid late rental payments is by screening tenants thoroughly to best estimate their level of responsibility and their ability to pay.
Tracking all maintenance expenditure
Your property needs to be looked after and maintained properly. Landlords are required to keep their rental property in a certain condition based on landlord tenant law. These maintenance responsibilities are focused on protecting the health and safety of the residing tenants. Maintenance tracking is a module inside of the VUMPIX system that provides a convenient place for property managers to keep track of maintenance performed on different systems in the building, plumbing, electrics, appliance repair, painting, grounds keeping, cleaning, façade and build repairs. Regular property maintenance is vital if you want your home to maintain its real estate value.
Cash flow analysis and investor payouts
Cash flow is a function of a great many inputs, and any or several of them can change and damage or improve cash flow. Rental income is generally paid monthly but expenses often vary and could be monthly, quarterly or half yearly so it is very important to not only track the historical income and expenses for the property but also to plan for the months ahead. Cash flow reports can also provide an investor with a projection of what cash payouts could be made at the end of the rental year. Cash flow statements are critical to provide accurate data so the financial performance of the investment can be analysed against the original budget or investment plan.
Analysis of market rents & price indexes
Catch up on the latest real estate market information, reports and statistics. All important key figures such as number of transactions, rental trends, sales prices and offer duration can be reported on instantaneously through the VUMPIX system. Changes in the market rental price index are also record for review. Information is constantly updated from automatic online searches in almost all real estate portals, demographic data including our own research. Using our offer price tables you will receive minimum and maximum prices of all transactions in the local area of your property for the last 12 and 24 months, upper and lower limits of the price range sorted by city, zip code, district, district and residential district.
Capex forecast for the next 1-10 years
Investix knows analysing properties is very important. After all, if you don’t have the right plan going into an investment, you’ll never get the right profit coming out of it. Estimating expenses like repairs, vacancy, and property management is relatively straight forward but the one area nearly every investor struggles with is Capex. More formally known as capital expenditures, Capex are those expensive “big ticket” items that need to be replaced every so often, but not every month or year. This could include roofs, appliances, driveways, plumbing systems, or any other large items you should budget for but that do not occur enough to be easily accounted for.
VUMPIX streamlines Financial Reporting & Property Management for Buy-to-Let property investors. A very important tool especially for nonresident investors who need as much transparency, visibility and control of their investment as possible from abroad.
Rental Income Anaylsis
Tracking all the important rental activity for each apartment in the portfolio. Real time analysis on potential rental increases using local market comparable data.
- Vacancy and Occupancy rates
- Tracking of any Unpaid rents or Bad debts
- Current rental rate market comparison
Performance & Cash Flow Statement
Tracking all the monthly income and expenses related to each apartment in the portfolio. The reports includes all the typical income and expenses landlords will need to consider in Germany.
- Tracking all collected and outstanding rents
- Details of all the fixed and variable running costs
- Overview of all expenses and liquidity
Tracking all the planned and unplanned maintenance work in each apartment in the portfolio. Fixing issues for tenants inside of the apartments as well as common areas.
- Refurbishment of vacant apartments
- Electrical, Plumbing & Utility maintenance
- Tracking all quotes and invoice payments
ROI & Mortgage Statement
Tracking all monthly mortgage payments paid directly to the bank from the rental income account each month. Monthly tracking of any interest rate changes.
- Remaining mortgage balance & repayments
- Operational cash-flow and expenses
- Forecast of ROI
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